FORMS 101 - Entry Forms & Stall Reservations

The paperwork required to enter a horse show can seem overwhelming at first, especially when you are new to horse showing; but to experienced show competitors, this is the same basic information requested on just about any entry form, for any breed association in any state.  You need it in order to properly enter every horse show.

 

It might be helpful to make yourself an index card and carry it in your purse or wallet, or put the needed information in your phone or planner, or a notebook if you are a trainer, so you have it readily available when you need to enter the show.  This really is the information needed in order to submit complete and accurate show records to the various breed associations.  Even though it may seem inconvenient to go find your horse's registration papers, or your amateur card to find the number, just imagine how inconvenient it would be to have to do that for every horse and exhibitor in your barn!

 

So, since we are at the beginning of  a new show season and 7 out of 10 (70%) of entries received so far have missing information, I thought it might help to give everyone a friendly reminder and explain some of the things that are routinely left off or incorrectly submitted on the show entry and stall forms:

 

Name of Horse:

This is your horse's REGISTERED name, not his barn name.  You won't believe how many people call their horse Red or Oliver or Sam or Chip or Legs or etc, etc.

 

Horse's Registration Number:

Located on your horse's registration papers, this is the way all your horse's show records are tracked for both APHA and UPHC year end points  It's extremely important!

 

Year Foaled:

Another item for identification of your horse.  It tells us how old your horse is. In some classes, it matters. (So it's important.)

 

Sex:

Mares are not allowed to show in the Gelding halter class and vice versa!  Also, if you check the gelding box and your horse's registration papers say your horse is a stallion, that can be a red flag to the show secretary if the horse is entering a halter class or being ridden by a youth.  Help the show secretary help YOU by supplying complete information!  (Just mark the box.)

 

Sire & Dam:

This information is not always required or asked for, but if it is, please supply the information.

 

Owner & Relationship to Owner:

It's important to know who owns the horse and if they are related to the exhibitor or not.  APHA relationships are: spouse, parent, child, sister, brother, aunt , uncle, in-law, grandparent/grandchild, 'self' if the owner & exhibitor are the same person or 'none' if the owner and exhibitor are not related, as in a trainer.  I can guess what your relationship is, but husbands and wives don't always have the same last names, and children of all ages can and frequently do have a different name than their parent. (Alas, the show secretary is over 50 and doesn't always remember!)

 

Address & Phone information:

This one's easy!  Most people do know their own address and phone number and don't even have to go look it up.  If you are a trainer filling out the form on behalf of a client, please do include the owner's address & phone number, or if you are acting as agent, you may use your own. 

We really do need this information in case we need to contact someone before, during or after the horse show.  It helps the club in promoting future shows and activities, too!  APHA requires it for anyone buying a new membership as well.

 

APHA ID # and Expiration:

Next to the horse's registration number, this information is most likely left off the form.  If you don't have a current APHA membership, Amateur card or Youth card, this line should be left blank, or enter "Pending" if you have applied for one and haven't received  your card yet.  You may also pay for new or renewal APHA memberships at the show.

DOB is Date of Birth.  That's your birthday!

Required for all Youth and Amateur exhibitors.  I know I can find it on Facebook, but please don't make me.  I get easily distracted and start gabbing with all my friends.

 

Now. if you are still reading this, and are one of the people who ALWAYS fill in ALL the information on the form (yes, there are a few of you out there!)  THANK YOU!!  The extra time you took is very much appreciated!  And for the rest of you THANK YOU, TOO!  for filling in all the holes on your NEXT entry form!

 

Lastly, if you ever do need to submit a form with missing information, (I know, sometimes it happens) just type a quick note to let me know you are aware of the missing information and will have it available at the show.

 

NOW FOR THE STALL FORM! smiley

FAQ  -  Answers:

First, these forms go to different people.  Just because you filled in your horse's REGISTERED name (not Red, or Oliver, or Chip) on the entry form doesn't mean you can skip it on the stall form.

Please fill in all the blanks that pertain to you, the horse and/or horse's owner(s)!

 

Yes, we really do need a form for every person who has a stall.  If your trainer sends in a stall form and you are listed on it, that's great. You do not need to send in another one.

 

If you are the person filling out the stall form for yourself or someone else, please fill in ALL the information on the form and snail mail, email, or fax it to:

          Deanna Bierman

         10678 South 1225 East

         Sandy, UT  84094

         Email:   UPHCstalls@yahoo.com

         FAX:  (502) 371-8858

Thanks everyone! Can't wait to see you all at the show!